24th & 25th June 2017

Car parking

We urgently need help with car parking on Sat 24th and Sun 25th from 9.30am to 4.30pm. Even a couple of hours would be a great help. Please contact us if you can help.

Setup and Take-down

Most people feel that this is an important event in the village and the funds raised for local organisations (over £14,000 in 2016) is significant. The current team need more help to make the show happen; maybe you can be one who helps to ensure the success of the 2016 Show.

Please contact us if you can help.

If you have questions or would prefer to talk to someone please contact Sue and Simon (details below).

The dates for your diaries are as follows:

Saturday 20th May 9.30am
Collect signs & banners, update signs

Saturday 27th May 9.30am
Erect signs & banners

Friday 16th June 6:30pm
Collect equipment & erect marquee

Saturday 18th June 9:30am
Collect equipment

Monday 19th - Wednesday 21st June Hurst Show preparations
Start will be as early in week as possible
Work days depend on weather
Willowmead Fields, 6:30pm - 9:30pm

Thursday 22nd June Hurst Show preparations
A variety of tasks, mostly not heavyweight
Willowmead Fields, 6:30pm - 9:30pm

Friday 23rd June
Light tasks, gazebos, marking out, etc.
Willowmead Fields, 9:30am - 4:00pm

Friday 23rd June
Final preparations
Willowmead Fields, 6:30pm - 9:30pm

Saturday 24th June
Hurst Show - first day. Lots of help needed.
Willowmead Fields, 6:30pm - 9:30pm

Sunday 25th June
Hurst Show - second day. Lots of help needed.
Hurst Show initial clear up after the Show (5-7pm)
Willowmead Fields

Monday 26th June
Hurst Show clear up, litter picking
Willowmead Fields, 6:30pm - 9:30pm

Sunday 2nd July
Main marquee takedown
Bring vehicles to clear equipment to storage
Willowmead Fields, 10:30am - 1pm

The main tasks to complete are shown below. As you can see we need a large number of volunteers at the beginning of the week. Last year we managed to get most of the heavy work out of the way by Tuesday, which was excellent. We have a couple of contingency days built in for adverse weather.

If you can just do one or two evenings, that's great, and we welcome your help.

Looking forward to hearing from you!

Date   Number of volunteers required Tasks
Saturday 20th May 3 Collect signs & banners. Update signs
 
Saturday 27th May 6 Erect signs & banners
 
Friday 16th &
Saturday 17th June
12 Collect equipment, erect PA tent
 
Monday 19th and/or
Tuesday / Wednesday / Thursday
28 Erect main tents (bar & food tent, square marquee)
 
Friday 23rd 30 Final preparations, tents, stalls, PA, arenas, traffic cones, signs
 
Saturday 24th &
Sunday 26th
Many Trader access, car park, traffic, bar, BBQ, PTA stalls, arenas, crowd
 
Sunday 25th 15/30* * Post show general clean round and tidy up/secure
* Remove signs, clear car park field
* NOTE: If forecast is wet and tents are dry, we will need to strike and pack up main tents
 
Monday 26th 10+ Take down / pack up
 
Tuesday 27th 10+ Contingency take down day
 
Sunday 2nd July 30 Take down marquees etc., load vehicles and take equipment to storage

Many people in the village volunteer at the actual event and this is much appreciated, but additional volunteers for the preparation of the show are very necessary.

If you have questions and would prefer to talk to someone, please contact:

Sue Payne 0118 977 3466
Simon Chand 07980 234597

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